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WE ARE CONSTANTLY UPDATING THE KIT WITH 2024 INFORMATION AS IT BECOMES AVAILABLE. PLEASE CHECK BACK OFTEN.
Table of Contents
General Information
SHOW MANAGEMENT
The Cincinnati Holiday Market is produced and managed by:
Marketplace Events LLC
2000 Auburn Dr., Ste 200
Beachwood, OH 44122
4440.591.6960
marketplaceevents.com | cincinnatiholidaymarket.com
SHOW PUBLIC RELATIONS
Candice Terrell | candice@fiercemarketing.com
SHOW OFFICE
During move-in, show hours and move-out, Show Management will maintain a show office at the Sharonville Convention Center. The office is located near the show entrances in the lobby hallway.
SHOW HOURS
Friday, November 8, 2024 12:00 pm – 7:00 pm
*VIP Shopper Morning (Friday morning ONLY) - 9:00 am - 12:00 pm
Saturday, November 23, 2024 11:00 am – 7:00pm
*Early Bird Admission (Saturday ONLY) – 9:00 am – 11:00 am
Sunday, November 24, 2024 9:00am – 5:00pm
*Girls Night Out: Both Friday & Saturday from 4:00 pm – 7:00 pm
*Limited VIP & Early Bird tickets available to enhance your shopping experience.
VENDOR ENTRANCES DURING SHOW HOURS
Coming Soon!
ADMISSION
Adults (at the door): $14
Adults (online in advance only)*: $13 ($1 service fee included)
Children Ages 12 & Under: FREE
Special admission offers:
VIP Shopper Morning**: Friday, November 8 ONLY From 9:00 - Noon. Admission (Online only): $30.00
Early Bird Admission**: Saturday, November 9 ONLY from 9:00 - 11:00 a.m. Admission (Online only) $20.00
Girls Night Out: Friday OR Saturday ONLY from 4:00 - 7:00 p.m. Admission (Online or at the door) $7.00
*Advanced discounted ticket prices are available online through 11/7/24.
**No strollers, wagons or carts allowed on VIP Shopper Morning or Early Bird Admission hours.
SECURITY
Every reasonable precaution will be taken to protect Vendors’ property, but Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes.
Please take the following suggestions under advisement:
➢ Do not leave your booth unattended during set-up, show, or move-out
➢ Do not leave small items, electronics, one-of-a-kind special samples, prototypes, generated leads, or extremely valuable merchandise in your booth overnight.
FINAL PAYMENTS Full and final payment for exhibit space must be made by October 15th. Show Management reserves the right to refuse entry to any Vendor whose account has not been settled and paid in full. If you have signed and authorized Marketplace Events to automatically charge your card on your original contract, please make sure funds are available in the proper time frame. If you have any questions regarding payment processes, please contact Kelsey Christopher at KelseyC@mpeshows.com or 440-591-6963. Any contracts that are outstanding after the show cycle is completed will automatically be sent to collections and the Vendor will still be responsible to pay off the booth space and will not be allowed to exhibit in any future shows with Marketplace Events.
Facility Ordering and Information
Service Order Form - Electric, Labor, Telephone, Water
Please reach out to Sharonville Convention Center with Questions
Office: 513-326-6466
Fax: 513-772-5745
E-mail: sccinfo@cityofsharonville.com
WIFI INFORMATION
Vendors will receive complimentary Wi-Fi for the 2024 show – details to follow closer to the show.
SHOW DECORATOR SERVICES
Click Here to order services.
Complete & fax to (513) 322-4473 or to Cindy Ritchie’s email: critchie@academyexpo.com by Tuesday, October 29th for discounted prices. Academy will email a contract & charge slip to confirm receipt of your order.
Order by Tuesday, October 29th, 2024 for discounted rate!
2024 MOVE-OUT INFORMATION
Sunday, November 10th | 5:00 PM - 10:00 PM |
Monday, November 11th | 8:00 AM - Noon |
SHARONVILLE CONVENTION CENTER FOOD & BEVERAGE POLICY
Please review prior to the show to ensure you are following the building guidelines for sampling and selling.
Alcohol Sales Requirements:
- No alcoholic samples may be distributed.
Food Or Consumable Items
Sharonville Convention Center exhibitors may distribute food & beverage samples in authorized space, but must not be competition with products or services offered by OVG Hospitality. Samples must be representative of products manufactured or sold by the exhibiting company. Free samples are limited to 2 ounces of non-alcoholic beverages and 1 ounce of food. Exact descriptions of sample and portion size must be submitted to the Food and Beverage Office for written approval 14 days prior to the opening of the event. No alcoholic samples may be distributed. Any exhibitor giving away and/or selling food in their booth must have a permit and all appropriate fees on file with the Hamilton County Healthy Department.
PARKING
The Sharonville Convention Center provides parking, free of charge, based on availability.
Click here for Parking and Entrances.
Rules & Regulations
USE OF SPACE REGULATIONS
All sales, taking of orders for future delivery, conferences, lectures, displays and distribution of literature will be in a dignified manner consistent with the overall theme of the Show within the confines of leased space. No noise making devices, public address systems and/or sound systems of any type shall be allowed without specific prior written approval of Show Management. All exhibits must have attendants during the Show hours unless other arrangements are made with Show Management. All rubbish must be moved into the aisles at the end of each day of the Show. No helium filled balloons or placement of stickers on persons or Center grounds will be permitted.
TRANSIENT VENDORS LICENSE
The State of Ohio requires a transient vendor’s license when the person who, in the usual course of his business, transports inventory, stock of goods, or similar personal property to a temporary place of business in a county in which he has no fixed place of business, for the purpose of making retail sales of such property. Application for Transient Vendors License
FIRE/EMERGENCY PLAN
1) An announcement will be made by security in the event of a fire emergency.
2) In the event an emergency announcement is made, you and your staff are to proceed and exit through the nearest fire exit.
3) If at all possible, encourage everyone exiting to do so in a calm and orderly fashion.
4) Once the emergency is over, Exhibitors will be re-admitted prior to the public.
FIRE PREVENTION CODE
Vendors who bring anything flammable as part of their exhibit (drapery, table skirting, artificial plants, etc.) should make sure that each item has been recently fireproofed. There are various solutions on the market that are acceptable; retailers such as Home Depot sell this fire-resistant spray. Be advised the fire marshal does check all exhibits prior to show opening.
Booth Guidelines
BOOTH GUIDELINES
Vendors are allowed to build their booth to the maximum height of 8 feet. This includes back wall. If your display includes a sign attached to the back wall, you must get approval from show management and the following rules apply:
• TOTAL HEIGHT OF SIGN MUST NOT EXCEED 2 FEET FROM TOP OF DRAPE LINE
• Sign must be single sided, professionally finished on the back side and no PVC pipe allowed.
If you are using side walls as part of your display, they must be completely finished on BOTH sides. No exposed wires or frames must be visible to your neighbor. Unfinished sides will be covered at the exhibitor’s expense.
Tents: Tent frames are allowed if needed for display set up. The canopy must be removed if tent frame is used. Garland and lights can be used around the tent frame to display Christmas Decorations.
BOOTH DECORATION/CONSTRUCTION
8-foot-high back drapes (White), and an ID sign are provided for the Show (if contracted by the cutoff date). You are responsible for your own tables, chairs, and any other furnishings. Decorating your booth is a requirement. Holiday decorations add character & ambiance to the overall theme of the Show.
HANGING SIGNS
Hanging signs over booths is not permitted.
DEMOSTRATIONS & HANDOUTS
Vendors demonstrating products and/or distributing marketing materials, product samples or souvenirs are not permitted to do so outside the confines of their rented exhibit area. Working in the aisle is strictly prohibited and will be enforced by show management.
STAFFING YOUR BOOTH
All vendors are expected to be in their booths during all published show hours, as we do receive consumer complaints about un-manned displays. Our visitors pay an entrance fee and expect to be able to do business with our vendors at any time during show hours. If you are in violation of this rule, your company may not be permitted to exhibit with us in the future.
BOOTH EXPECTATIONS
Please don’t forget company is coming! This is a Christmas event, and we ask you to plan your space accordingly with holiday décor. We ask that everyone decorate their space to include décor, lights, trees, etc. We know from other shows that those booths that are decorated do better! The shoppers are feeling festive!
FLOORING
Marketplace Events requires vendors to have some type of floor covering in all their shows. The Sharonville Convention Center is a fully carpeted facility – vendors will not need to provide any floor covering.
TABLE SKIRTING
CLICK HERE for an informational sheet
It is mandatory that all tables are properly skirted. If your table is decorative, there is no need to cover. Skirting must go from the edge of the table to the floor on all VISIBLE sides. All skirting must be pressed and neat. Use of plastic tablecloths, sheets, shower curtains or any type of “makeshift” tablecloths is not permitted.
All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and inviting to the attendee.
ENHANCE YOUR COMPANY'S ONLINE VENDOR LISTING
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing. If you have any questions regarding the online vendor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.
Need help with your listing?
View the tutorial video - https://youtu.be/ecSxq1oKuYg and the FAQs.
To see some samples, visit the Interactive Exhibitor List section
of the website.
Learn more about the benefits of creating your enhanced listing.
Go from basic to ENHANCED!
Sales Tax
All vendors are required to have a Ohio State License if they are directly selling on the show floor. You must have a OH sales tax number to do the show. It must be available upon request of the show or state onsite.
For help with obtaining proper licensing and documentation, please contact:
Ohio Department of Taxation: tax.ohio.gov/business
FAQ Page: tax.ohio.gov/help-center/faqs
Social Media Tips
Click to read up on our Social Media Tips and find out lots of great ways to use Social Media to promote your presence at the Greater Cincinnati Holiday Market!
SOCIAL MEDIA
#LetsGetSocial
Share your show pics or your holiday décor and celebrations with us.
Hashtags: #CincyHolidayMarket
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event.
Click Here for the Social Media Marketing Kit
Invite your customers to shop the show!
Upload the photos above to your social media, email blasts, and website to promote your company's participation at the Greater Cincinnati Holiday Market!
Click on the photos to enlarge picture. Right-click on the image and select save-as to save onto your computer.
Click, download and print postcards to give or mail to your customers.
TICKET INFORMATION
COMPLIMENTARY TICKETS
Complimentary tickets can be used for additional staff, customers, friends and family, or promotional incentives. 4 complimentary tickets will be sent out digitally to all vendors. If you have any questions, please contact Kelsey Christopher at KelseyC@mpeshows.comor 440.591.6963.
COMPLIMENTARY TICKETS ARE NOT PERMITTED TO BE DISTRIBUTED AT THE ENTRANCE TO THE SHOW.
WILL CALL
Will Call is available at Vendor Registration at our Show Office in the main lobby.
DISCOUNT TICKETS
Please CLICK HERE to purchase discounted tickets.
VENDOR BADGES
Vendor badges are required to identify yourself as an authorized vendor. Vendors will not be allowed access during show days without a badge. Vendor badges are not required during move-in.
100 sq. ft. receives: 3 badges
200 sq. ft. receives: 5 badges
300 or more sq. ft. receives: 8 badges
VENDOR BADGES MAY NOT BE USED AS ADMISSION TICKETS AND CANNOT BE LEFT AT WILL CALL.
HOTEL INFORMATION
Hyatt Place Cincinnati | Sharonville Convention Center
11345 Chester Road
Cincinnati, Ohio
Phone: 513.771.1718
To book a room at a discounted rate, please click here.
Drury Inn & Suites Cincinnati Sharonville
2265 East Sharon Road
Sharonville, Ohio
Phone: 513.771.5601
Book Your Group Rate for the Cincinnati Holiday Market
*Book by Sunday, October 6th
INSURANCE
If insurance is needed, please reach out to Kelsey Christopher at 440-591-6963 or KelseyC@mpeshows.com.
QUESTIONS?
Click HERE to see contact information for the Show Team
SCAM WARNING
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
CLICK HERE for more information.
MPE Exhibit/Product Acceptability Standards For 2024 (USA)
As we enter a highly volatile political environment in advance of the 2024 General Election, Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024. MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority.
MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.
MPE maintains these policies to ensure a welcoming environment for all attendees and exhibitors.